Last updated: June 27, 2022

This privacy statement describes the handling of personal data obtained about internal and external job applicants by Treasure Data, Inc. and its local affiliate relevant to the job in question (“we”, “us”, or “Treasure Data”), including applicants who have applied directly to Treasure Data as well as through third party agencies and recruiters. It also describes the handling of personal data of any prospective candidates who expressed an interest in receiving news and details about future job opportunities at Treasure Data.

Personal data is information, or a combination of information, that could reasonably allow you to be identified. This privacy statement describes:

  • what personal data we collect during the application and recruitment process and why we collect it;
  • how we collect, use and protect that personal data; and
  • how you can exercise the rights available to you under applicable law in relation to that personal data.

This privacy statement does not cover your use of Treasure Data’s websites. To learn more about Treasure Data’s data collection and processing practices in that regard, please read our general Privacy Statement.

Treasure Data’s processing of personal data is in all cases subject to the requirements of applicable local law.

  1. Types of personal data we collect and process

We collect your personal data from you directly and potentially from other sources.

The personal data that we collect directly from you can include:

  • personal identifiers (e.g. your name) and contact information (e.g. home address, email address, telephone number);
  • educational information (e.g. educational history, qualifications, certifications) and job history (e.g. previous employment, performance history);
  • information on previous and/or relevant work experience;
  • information you include in your resume or CV, cover letter or other information you provide to us in support of an application and/or in connection with the recruitment process;
  • information from interviews you may have (if any), including information you may choose to voluntarily submit to us (e.g. information about your compensation history or personal situation);
  • information on the type of employment you are or may be looking for, desired salary and other terms relating to compensation and benefits packages, willingness to relocate, or other job preferences;
  • details of how you heard about the position you are applying for;
  • information related to any assessment you may take as part of the interview screening process;
  • information about your family and dependents;
  • sensitive and/or demographic personal data obtained during the application or recruitment process such as race or ethnicity, gender, veteran status;
  • nationality, citizenship, immigration information (e.g. for visa purposes, right to work information);
  • information about your health or disabilities (e.g. in connection with a request for accommodation in the interview process);
  • information relating to any previous applications you may have made to Treasure Data and/or any previous employment history with Treasure Data;
  • electronic, visual and/or audio information in connection with on-premise location monitoring for security purposes.

We may collect the following personal data about you from other sources:

  • information about your educational and professional background from publicly available sources, including online, that we believe is relevant to your application (e.g., your LinkedIn profile);
  • reference information and/or information received from background checks (where applicable), potentially including your criminal records history, employment history, educational history and/or compensation history, from employment screening agencies, publicly available registers or databases, former employers and/or educational institutions (as allowed by local laws);
  • information about your performance or conduct from individuals you work with and/or with whom you have worked in the past who may provide feedback about you;
  • information about you from Treasure Data employees who interview you and who may provide feedback about you.
  1. How we use your personal data

We use your personal data for the purposes of carrying out our recruitment activities and complying with the law. Our use of your personal data includes:

  • managing our recruitment system, job applications and a database of interested individuals and leads;
  • assessing your skills, qualifications and interests against career opportunities at Treasure Data;
  • verifying your information and carrying out reference checks and/or conducting background checks (where applicable) if you are offered a job;
  • communicating with you about the recruitment process and/or your application(s);
  • in appropriate cases, sending you communications about other potential career opportunities at Treasure Data that you may be interested in;
  • where requested by you, assisting you with obtaining an immigration visa or work permit where required;
  • proactively conducting research about your educational and professional background and skills and contacting you if we think you would be suitable for a role with us;
  • responding to your enquiries;
  • operating, evaluating and improving Treasure Data’s application and/or recruitment process and activities, including improving diversity in recruitment practices;
  • creating and/or submitting reports as required under any local laws and/or regulations, where applicable;
  • complying with applicable laws, regulations, legal processes or enforceable governmental requests;

We will also use your personal data to protect the rights and property of Treasure Data or a third party, as required or permitted by applicable law.

  1. Legal basis

If the data protection law of a country of the European Economic Area or the United Kingdom applies to the processing of your personal data, our legal basis for collecting and using your personal data described above will depend on the personal data concerned and the context in which we collect it. In most cases the legal basis will be one or more of the following:

  • to comply with our contractual obligations to you or to take steps to enter into a contract with you;
  • to comply with our legal obligations;
  • for purposes connected to legal claims, for example for defending Treasure data’s legal rights;
  • to meet our legitimate interests, for example to conduct our recruitment processes efficiently and fairly or to manage applicants effectively;
  • with your consent, in specific circumstances. If we rely on your consent to process your personal data, you may withdraw your consent at any time by contacting us using the details at the end of this privacy statement.

When we are required by local law to collect certain personal data about you, your failure to provide this data may prevent or delay the fulfilment of our legal obligations and may impact our ability to employ you.

If you have questions about or need further information concerning the legal basis on which we collect and use your personal data, please contact us using the contact details provided in the “How to contact us” section below.

  1. Data sharing

We will share your personal data with third parties who have a legitimate need for it, including:

  • in order to carry out the purposes of our processing described above. Your personal data may be shared with Treasure Data, Inc. and its subsidiaries, for example for internal human resource management;
  • in order to enable our service providers to provide their services to us. Treasure Data uses service providers to perform some of the processing activities described above, for example background checks;
  • in order to comply with our legal obligations, regulations, government clearances, or contracts or to respond to a court order, administrative or judicial process or a lawful request by a public authority. Categories of recipients would include counterparties to contracts, law enforcement agencies, courts, regulators, government authorities or other third party;
  • as necessary to establish, exercise or defend against potential, threatened or actual litigation (for example, to seek legal advice from external lawyers);
  • in order to detect, prevent or otherwise address fraud, security or technical issues, or to protect our rights, your rights or the rights of any third party;
  • otherwise in accordance with your consent (for example, if you have given us permission to contact your referees). It is your responsibility to obtain consent from referees before providing their personal information to Treasure Data.
  1. Data security

The security of your personal data is very important to us. We use physical, electronic, and organizational safeguards designed to protect your personal data from loss, misuse, and unauthorized access, use, alteration, or disclosure. Please note that no system is completely secure. So, while we strive to protect your data, we cannot guarantee that unauthorized access, hacking, data loss or a data breach will never occur.

  1. International transfers

Treasure Data operates globally, which means your personal data may be stored and processed outside of the country where it was originally collected. Your personal data may be processed in countries that are not subject to an adequacy decision by the European Commission or your local legislature or regulator, and that may not provide for the same level of data protection as your jurisdiction. For example, because we are headquartered in the United States, personal data collected in other countries is routinely transferred to the United States for processing. In these instances, we put in place appropriate safeguards (such as the Standard Contractual Clauses issued by the European Commission) to ensure that your personal data is adequately protected.

  1. Data retention

If you apply for a job at Treasure Data and your application is unsuccessful (or you withdraw from the process or decline our offer), Treasure Data will retain your personal data for a period after your application. We retain this information in accordance with Treasure Data’s data retention policy for as long as reasonably necessary to fulfill the purposes for which the personal data was collected, for example to defend any existing or potential legal claims.

  1. Your rights in respect of your personal data

In certain countries, you may have certain rights under data protection law. This may include the right to request access or to update or review your personal data, to request that it is deleted or anonymized, or object to or restrict Treasure Data using it for certain purposes. Please see Section 7 of our general Privacy Statement for specific additional information by region/country.

If you wish to exercise your rights to your personal data under applicable law, you can submit a request to us by using this Data Subject Request Form. We will respond to any requests in accordance with applicable law, and so there may be circumstances where we are not able to comply with your request.

We encourage you to contact us to update or correct your information if it changes or if the personal data we hold about you is inaccurate.

  1. How to contact us

If you have a privacy concern or question related to this privacy statement, please contact us via email at privacy@treasure-data.com

  1. Changes to this privacy statement

We may change this privacy statement from time to time. When we do, we will revise the “last updated” date at the top of it and post any changes to it on this webpage. Each version of this privacy statement is identified at the top of the page by its effective date. We encourage you to periodically review this privacy statement to learn how Treasure Data is protecting your personal data.